This article provides the steps necessary to create and share surveys via Microsoft Forms.

Accessing Microsoft Forms

To access your UCF-provided Microsoft Forms account:

1. Navigate to https://forms.office.com

2. Click "Sign in" in the upper right-hand corner of the page

3. In the email field, enter your @ucf.edu email account, then click Next

4. Sign in with your NID and password

You can also access Microsoft Forms by signing into your UCF-provided OneDrive or Outlook email accounts and clicking on the app launcher in the upper left-hand corner of the page. Forms should be listed under the Apps heading.

Creating a Survey

1. Once you are signed into your UCF-provided Forms account, click on the New Quiz or New Form buttons to begin creating your survey.

• There are no technical differences between choosing to create a quiz or a form, both allow for the same options.

2. Click on "Untitled form" to edit both the title and the description of your survey.

3. Click on the "+ Add new" button to begin adding questions. Available question types include:

• Choice
• Text
• Rating
• Date
• Ranking
• Likert
• Upload File
• Net Promoter Score

4. To create multiple sections, click the "+ Add new" button and select the Section option near the bottom of the list.

5. To preview your survey before making it available to others, select the Preview option near the upper right-hand corner of the page.

6. When finished previewing, select the Back button to return to your survey.

NOTE: Microsoft Forms are external to Canvas and therefore do not directly integrate with assignments or the course gradebook.

Sharing a Survey & Viewing Survey Results

Microsoft provides a great resource for sending a form and collecting responses, as well as a resource for viewing survey results.

NOTE: When choosing who to share your survey with, we recommend choosing the option "Anyone can respond". Selecting "Only people in my organization can respond" may result in students not having access to the survey. This is due to the survey likely being created using an @ucf.edu account, while students who use @knights.ucf.edu accounts will not be considered part of the same organization.

Alternatively, you can choose to share the survey using the "Specific people in my organization can respond" option, however, a list of users will need to be manually added using either their names or email addresses.

Using Forms Across Multiple Courses & Semesters

If using Forms to create surveys in multiple courses, we recommend creating separate forms for each course in order to keep student data separate. Additionally, since Form data will not automatically reset when copying content forward to another semester, we recommend either deleting all responses from the existing Form prior to the start of the new semester, creating a copy of the Form, or creating a new Form altogether.

To delete responses from a Form:

1. Select the desired form

2. Switch from the Questions tab to the Responses tab

3. Click the three dots in the responses panel

4. Select Delete all responses.

Additional Information & Training

For more information regarding creating surveys via Forms, please reference the following resources from Microsoft:

• Introduction to Microsoft Forms
• Frequently asked questions about Microsoft Forms
• Adjusting your form or quiz settings in Microsoft Forms