There are two Microsoft Teams integrations installed in all courses at UCF, Microsoft Teams meetings and Microsoft Teams classes.

If you are interested in giving either tool a try, they will need to be manually enabled by accessing the Navigation tab in your course settings. Steps on how to accomplish this are detailed below.

Syncing with Microsoft Teams

Every course in Webcourses@UCF can be synced with Microsoft Teams, however, this is a manual process and must be done per course.

Important: If you plan to use Teams in a combined course, we recommend combining your sections first, then syncing and activating from the combined course.

1. In Webcourses@UCF, access the Settings navigation tab for the course you would like to sync to Teams

2. Select the Integrations tab

3. Toggle the Microsoft Sync setting to On (green), then click Sync Now

Teams classes vs. Teams meetings

Both integrations are considered collaborative tools, however, they have different purposes and features.

Teams classes provide a separate space, external to the LMS, where instructors can take advantage of unique permissions and features to enhance online learning.

Teams meetings is an alternative to Zoom and brings meetings and scheduling into the LMS. Similar to Zoom, instructors can use scheduled Teams meetings to share audio, video, and screens with students, while leveraging features that the Teams platform offers.

Microsoft Teams classes

The following steps will walk you through enabling the Teams classes navigation option and activating your Teams class for student access:

1. From any course, select the Settings navigation tab

2. Click the Navigation tab

3. Enable Microsoft Teams classes by dragging it to the top-most list, or by clicking the 3 dot menu to the right of the option and clicking Enable

4. Once Enabled, click Save near the bottom of the page

5. Switch over to your Teams application, select the Teams tab, then locate the team associated with your course

6. Click the Activate button to make the team available to students

Important: Once activated, this setting cannot be undone. If you prefer to build out your team before making it available to students, you can complete this step at a later time.

Microsoft Teams meetings

The following steps will walk you through enabling the Teams meetings navigation option and scheduling your first meeting:

1. From any course, select the Settings navigation tab

2. Click the Navigation tab

3. Enable Microsoft Teams meetings by dragging it to the top-most list, or by clicking the 3 dot menu to the right of the option and clicking Enable

4. Once Enabled, click Save near the bottom of the page

5. Select the Microsoft Teams meetings navigation tab

6. Click Sign in (you should be automatically SSO’d into Teams using your Canvas credentials)

7. To schedule a meeting select the + New meeting button near the upper right-hand corner of the page

8. The fields and settings available are as follows:

1. Title
2. Attendees
3. Date, time, and duration
4. Occurrences
5. Channel
6. Location
7. Description

9. Once all of the desired fields have been filled in, click Save or Send

10. Once scheduled, you can click the edit option to revisit the previously entered settings, join the meeting, or click the 3 dot menu to:

1. Chat with participants
2. Copy the meeting link
3. Cancel the meeting
4. Access additional meeting options
   1. Security - Who can bypass the lobby, who can admit attendees from the lobby, etc.
   2. Audio & Video - If mics and cameras are enabled for attendees
   3. Engagement - If Q&A, reactions, and attendance reports are enabled
   4. Roles - If attendees joining or leaving are announced, if language interpretation is enabled, specify co-organizers, specify who can present
   5. Recording & transcript - If automatic recording and transcribing is enabled

Get Support

For help with the integration between Teams and Webcourses@UCF, please contact Webcourses@UCF Support.