This article will guide you through migrating a File Share and SharePoint content to Microsoft Teams or OneDrive using the SharePoint Migration Tool. This data transfer method is for advanced users who are comfortable transferring large (20GB+) of data to a Microsoft Team or OneDrive location. Using the SharePoint migration tool incorrectly can result in data loss. If you are uncomfortable performing this transfer process feel free to contact the UCF IT Support Center for assistance.
IMPORTANT: This process requires free hard drive space greater than the biggest file being transferred to complete successfully. For example, if your largest file is 15 GB (Gigabytes) you MUST have at least 15 GB available on your device.
Step 0 – Check Available Disk Space
To check available disk space on your device, open File Explorer
Navigate to This PC and check the available space for the C: drive.
Installing SharePoint Migration Tool
Step 1 – Download SPMT
To install the current release go to SharePoint Migration Tool to download. Review the Terms of Service and Privacy Policy and check I agree and click the Install button to continue.
Step 2 – Installing SPMT
Click the downloaded installer to run the setup. Setup will be completed automatically.
Step 3 – Launch SPMT
When SPMT is launched, you will be prompted to the sign-in window. Enter your NID@ucf.edu and you will be redirected to the UCF Federated login.
Please login with your NID and NID Password
Migrating File Share to Microsoft Teams
IMPORTANT: Only the Owner of a Microsoft Team can migrate data to the Team using the SharePoint Migration Tool.
Step 1 – Start a New Migration
IMPORTANT: Migrations can only be performed consecutively. When moving multiple directories to multiple locations, all migrations will have to be performed one at a time.
Click Start new migration on the application.
Select File Share when asked “Where’s your content”
Click Choose folder and select the location of the file share, and which folder to copy.
Click Next to continue.
Step 2 – Selecting a Location
Click Microsoft Teams when asked “Where do you want to move it to”.
Type the name of your team in the textbox and select it from the list.
Select the desired channel within the Team you want to migrate data into.
Review that the source and destination locations are correct. Then click Next.
Use only the basic settings as show in the screenshot above. Do not use the advanced settings located under the view all settings selection.
Select Migrate to begin the migration process.
NOTE: This migration may take some time depending on network speed and file sizes. Ensure that the device remains connected to the network during the entire process.
Once the data migration is completed, a summary and report of the migration is available for viewing.
Create a folder inside documents named “Migrations”.
Click View reports.
Paste into Migrations folder created earlier.
Migrating File Share to OneDrive
Step 1 – Start a New Migration
Click Start new migration on the application.
Select File Share when asked “Where’s your content”
Click Choose folder and select the location of the file share, and which folder to copy.
Click Next to continue.
Step 2 – Selecting a Location
Click OneDrive when asked “Where do you want to move it to”.
Confirm your email is correct and select where to save the migrated files, then select Next.
Step 3 – Review Migration
Name the migration to something that is easy to remember then click Next.
Use only the basic settings as show in the screenshot above. Do not use the advanced settings located under the view all settings selection.
Select Migrate to begin the migration process.
NOTE: This migration may take some time depending on network speed and file sizes. Ensure that the device remains connected to the network during the entire process.
Step 4 Migration Completed
Once the migration is completed click Save to save a history of your past migrations.
If any problems occur during the migration process reach out to UCF IT at itsupport@ucf.edu or (407)-823-5117