UCF Office 365 Email now has the ability to natively send encrypted email. Messages can be sent encrypted using either Outlook Web App or Outlook. Below are some basic instructions and information about UCF Office 365 email encryption and what recipients will experience when receiving an encrypted message.
Recipients of encrypted messages who receive encrypted or rights-protected mail sent to their Outlook.com, Gmail, and Yahoo accounts receive a wrapper mail that directs them to the OME (Outlook Message Encryption) Portal where they can easily authenticate using a Microsoft account, Gmail, or Yahoo credentials.
End-users that read encrypted or rights-protected mail on clients other than Outlook also use the OME portal to view encrypted and rights-protected messages that they receive.
Outlook Web App, Sending Encrypted Email from a UCF account:
- Login to Office 365 Outlook Web at https://office365.ucf.edu or https://outlook.com/ucf.edu
- In Outlook Web, click New Message
- Click the “…” next to Discard, Click Encrypt, then Encrypt again. Type the message and Send.
Outlook, Sending: Note: Older versions of Outlook may show a “Permission” button instead of Encrypt. As Outlook is updated to the newest version the button will change to “Encrypt”
- In Outlook, click New Message
- Click Options, Encrypt, Encrypt-Only
Receiving Email via Outlook.com, GMAIL, Yahoo
- Message will be received as shown below
- Click “View Encrypted Email”
- Click “Sign in with XXXX ID” or the system that received the message.
- Recipients that have never received an encrypted email from UCF will need to Agree to the Microsoft terms for email encryption. This is a one-time process and future encrypted emails will automatically open the message and not require this process.
Email Recipient Outlook
Recipients using the newest versions of Outlook will automatically open encrypted messages without intervention. Encrypted messages in Outlook will display encryption information as shown below.
Outlook clients such as Outlook 2016, Outlook 2013.
Older versions of Outlook will not automatically decrypt the email in the client and will be redirected to Outlook web.
Outlook for Mac (Office365 Subscription):
- Outlook 2016 for Mac, select Options > Permissions, then select the protection option you need
- Verify Credentials sends user to UCF ADFS login page for NID and NID PW to get Encryption features
Outlook Mobile:
Microsoft states that Outlook Mobile (Android or Iphone) will natively open encrypted messages. More information is provided in the URLs below.
- For a seamless and secure experience, use Outlook for Android. It'll automatically open the message.
Additional Information for Encryption:
- How do I open a protected message?
- Send, view, and reply to encrypted message in Outlook for PC